Questions to Ask Before Hiring an Event Planner
Hiring an event planner can be one of the smartest decisions you make for your wedding, birthday, or business event—but how do you choose the right one? It’s super important to ask the right questions to ensure your planner gets your vision, aligns with your budget, and can bring the experience and support you need. From my experience, the best and smoothest running events all start with the initial connection between planner and client- both with similar styles and goals.
Here are the top questions to ask before hiring an event planner:
1. What types of events do you specialize in?
Some planners focus on weddings only, while others may have more experience in corporate events, birthdays, showers, or brand launches. Make sure their style and experience matches the type of event you’re planning. At Events by Carrie, I specialize in weddings, personal celebrations, and small business events—bringing creative flair and a calm, personal touch to each one.
2. What services do you offer?
Ask about full-service planning, partial planning, day-of coordination, or a la carte options. This way, you can see if they meet your needs depending on the level of involvement you feel comfortable with.
3. What’s your communication style?
Just like in any relationship, people have different ways of communicating (and unfortunately, are not mind readers). Are they text-friendly or do they prefer email? Will you have scheduled check-ins? Choose someone who makes you feel comfortable and supported from day one.
4. How do you stay organized throughout the planning process?
Ask about planning tools, checklists, or timelines. Organization is everything when it comes to a smooth event. Did they come prepared to your meeting and seem fully engaged in your conversation?
5. What sets you apart from other planners?
This is where personality and passion shine. You’re not just hiring someone to check off boxes—you’re hiring a partner for one of the most memorable days of your life. For me, that means blending my corporate EA background with a warm, personalized planning style. I offer a boutique style experience, tailor-made to your vision where I care about all the big and small details!
Final Tip: Trust Your Gut
The biggest sign you’ve found the right planner is simple: you feel heard, understood, and excited. That’s the energy you deserve!
📌 Thinking about hiring a planner?
Let’s chat! I’d love to hear about your vision and see how I can help bring it to life—seamlessly and stress-free.